Onsite Scanning of Patient Records

Maybe you are taking your first step towards an EMR, or want to securely back-up your documents or simply you want to free-up space for more people. In all cases, Onsite scanning of patient records is a serious job that requires serious planning, resources and expertise.

Rest assured, you’re in safe hands. Our expert Onsite Scanning Team have spent the last 10 years scanning patient records. We have adopted a unique 4D methodology to ensure the highest levels of service and quality assurance.

Our professional Onsite Scanning Team will scan your documents on your premises directly into your own Scrypt Archive. Each team has a highly-capable, experienced team leader and every member of the team is fully-vetted, uniformed and HIPAA-trained.

Our 4D Process

Healthcare is a demanding arena and solutions need to be tailored for every situation. We follow a proven rigorous ‘4D process’ to reliably and consistently digitize paper records onsite – whatever your circumstances. Here’s the 4 phases:

1. Discover. Our ‘Discover’ phase seeks to understand the needs and specifications of the project. We will ask you a bunch of questions to tailor a Statement of Work (SOW) for the scanning project.
2. Define. The ‘Define’ stage stages clarifies the scope of the project , plans the necessary resources and produces a SOW.
3. Deploy. The ‘Deploy’ stage is the ‘doing stage’ of the process which will involve the Onsite Scanning Team of experts to be onsite to digitize your records.
4. Deliver. The ‘Deliver’ stage produces the entire set digitized records as per the specifications set in the SOW.

Recovery Audit Contractor (RAC) Audits

We are seeing an ever increasing demand to deliver onsite scanning services for healthcare providers, hospitals to practices, who have been requested to deliver medical records to Centers for Medicare & Medicaid Services (CMS). These audits are set to increase further as CMS seeks to recover what it deems are ‘improper payments’. To avoid penalties, healthcare providers must deliver these records within 45 days from the date in the letter in specified electronic document formats.

We know there are enormous challenges in meeting this burden for internal teams who are already stretched. Our onsite scanning teams have enormous experience in working discreetly within your organization to digitize the specified records and deliver them in the right format within short timescales. We understand the the pressure your medical record personnel are already under and can work discreetly, effectively and harmoniously – without adding further burden.

Call us on 888.447.3707 to talk about your specific challenges. We can tell you about the great work we are doing across the US supporting healthcare providers and what we can do for you.

Quality Assurance

Our established 4D process, combined with industry leading technology and highly trained experienced personnel ensures we can assure the best level of service for the project.

Our technology helps us create optimized digital files at the DPI and format you need. (DPI is “dots per inch”, a measure of detail in the image; higher is better although file size is bigger). If your images are of too poor of quality they may not meet strict document retention policies, especially if that is mandated by government regulations like HIPAA. We can provide full Quality Assurance (QA) services onsite or offsite using the Scrypt Archive.

Remember, we have three Scrypting services: Do it yourself, Leave it to us or Call the Experts – or any combination of these. Contact us about our monthly-plan and page-based pricing options.